Students working quietly at computers in a testing and assessment services center, with staff assisting at a front desk in the background.

Faculty Guide to Accommodated Testing

Managing Accommodated Testing in Clockwork

Faculty play a key role in supporting students who use accommodated testing. Through the Faculty Clockwork Portlet in MyPortal, instructors can review and approve accommodation letters, manage testing appointments, and submit exams and exam rules to ensure proper proctoring. This page outlines the essential steps and responsibilities to help you navigate the process efficiently and in compliance with Testing & Assessment Center procedures.

Accommodated Testing Faculty Checklist

Meet with each of your students to determine the date and time of their accommodated testing appointment.
Remind your students to make their appointment via Clockwork three business days in advance of the exam date and seven business days in advance of the final exam date.
Submit your exam to the Testing Center, via Clockwork or in person, by 10:00 a.m. on the business day prior to your student’s scheduled testing appointment.
Clearly communicate your exam rules by:
- Defining your approved materials (note cards, books, etc.)
- Specifying the in-class exam duration time,
- Stating your preferred delivery method (scan & email or pick up in person).

Submission Calendar Guide

The Testing & Assessment Center reserves the right to cancel an accommodated testing appointment if an exam has not been delivered to the Center by 10 a.m. on the business day prior to the student testing appointment.

Appointment Day	Exam & Exam Rules Due
Monday	10 a.m. on Friday
Tuesday	10 a.m. on Monday
Wednesday	10 a.m. on Tuesday
Thursday	10 a.m. on Wednesday
Friday	10 a.m. on Thursday

Faculty Clockwork in MyPortal

Use your Faculty Clockwork Portlet in MyPortal to view and approve student accommodation letters, view and approve student appointments, upload exams and designate exam rules so that the Testing & Assessment Center can proctor your exams correctly and responsibly.

Faculty are responsible for submitting exam and exam rules to the Testing Center by 10 a.m. of the prior business day to a student's testing appointment.

If you do not approve student accommodation letters, you will not be able to view or approve student appointments. Students cannot take an exam in the Testing & Assessment Center without Clockwork approval from the instructor.

Clockwork User Guides

Accommodated testing overview: Providing exam proctoring for our DSPS students

Foothill’s Accommodated Testing program ensures students with approved accommodations receive fair, supportive testing conditions through coordinated efforts between the TAC, DSPS, faculty, and students. Accommodations may include extended time, low-distraction or private rooms, assistive technology, and other approved supports tailored to each student’s needs.

Accommodated Testing for Faculty Overview PDF

Clockwork User Guide

The Clockwork User Guide explains how Foothill College faculty and staff use Clockwork to manage accommodated testing for DSPS students. It outlines the quarterly steps students must take to qualify for accommodations, lists TAC locations and contacts, and details student responsibilities such as booking exams three business days in advance (or seven days for finals).

Download Clockwork User Guide

Getting Help

Contact the Testing & Assessment Center at 650.949.7743 or email fhtesting@fhda.edu for assistance to: