Student Employee Schedule for PeerAssistants (Student Tutors) in the STEM Center Foundations Lab

STEM Center

Instructional Assistant

(Embedded, in-class)

Student Tutor Schedule

2020 Spring Quarter

(Internal Version)

Section 1: STEM CENTER TUTORING SERVICES ARE VIRTUAL for 2020/SPRING QUARTER

--To connect, follow directions at: https://foothill.edu/tutoring/

--Once you connect, identify yourself as a STEM Center Student Tutor, and state the subject you are tutoring.

--The Host will place you in the appropriate breakout room, and students will join you there

Section 1.1: RECOMMENDATION for your STUDENTS

To streamline how students find you, please inform all students the following:

To connect to your Study Session, follow directions at: https://foothill.edu/tutoring/
Once the student tutee connects, inform the Host their name, and reason why they joined (for example to join the Study Session for their class). The Host will then transfer them to your Study Session.

Section 1.2: AUTHORIZATION TO START WORK

You will need to receive the "Authorization to Start Work" email prior to commencing in your job role !

Section 1.3: STEM CENTER STUDENT EMPLOYEE POLICY REMINDER

STEM Center Student Employees MUST COMPLY with the following 3 policies:

(1) Can work up to 5 hour continuously. After 5 hours, Student Employees must take a 1-hour break minimum, before they continue.

(2) Can work up to 8 hrs per day. Student Employees are not permitted to work beyond 8 hours total per day.

(3) Can work up to 19 hours per week. Make sure that the total number of hours from ALL your jobs is not more than 19 hours. For example, if you work as a STEM Center Clerical Assistant and also work at the Foothill College Library, your total number of combined hours cannot exceed 19.

Section 1.4: HIRING PROCESS AS A FULL-TIME STUDENT EMPLOYEE

See: https://foothill.edu/stemcenter/StudentEmployment_HiringProcess.html

Section 1.5: HIRING PROCESS AS A TEA EMPLOYEE

See: https://chm.tbe.taleo.net/chm04/ats/careers/v2/viewRequisition?org=FHDA&cws=42&rid=1002

Section 1.6: HOW INSTRUCTORS CAN ADD EMBEDDED TUTORS TO THEIR CANVAS COURSE SHELLS

Instructors need to complete the form at the following link so that we have all the information required to ensure that your request is processed correctly, “Request to Add a Guest to Canvas Site”: http://foothill.request-guest-access-to-canvas.sgizmo.com/s3/.

Also for reference, here is the link to information on "How to add guests to your Canvas course" in the Online Faculty Handbook in Canvas: https://foothillcollege.instructure.com/courses/2488/pages/how-to-add-guests-to-your-canvas-course?module_item_id=414092.

Section 2: JOB DESCRIPTION - INSTRUCTIONAL ASSISTANT

Job Title: Instructional Assistant (Also referred to as Embedded (in-class) Student Tutor.

Weekly requirements of Embedded Student Tutors are listed below, (students must be able to do all 4):

Each Instructional Assistant Embedded (In-Class) Student Tutor will:

1) Class Attendance: Attend the class they are assigned to.
--This helps review the material and see what the class is currently learning, get to know the students in the class, and communicate regularly with the instructor on expectations.

2) Study Sessions: Provide tutoring study sessions for the students in assigned and similar classes.
--This will be held outside of class , and will be 2-4 hours per week, and scheduled as agreed between Instructor(s) and Embedded Student Tutor.

3) Study Session Prep: Set aside 1-2 hours for workshop preparation.

4) Math Tutor Training Class: Enroll and attend a 1-unit Math Tutor Training class (1 hour each week).
-- This course helps develop tutoring strategies and provides support for the tutor.

Section 3: TUTOR TRAINING REQUIREMENTS

All STEM Center Instructional Assistants (Embedded In-Class Student Tutors) are required to complete the following 2 classes, (part of Physical Sciences & Engineering --> PSE)
PSE-61A Tutor Training 1
PSE-61B Tutor Training 2
Just choose a class from the schedule below, and attend starting in the 2nd week. If NEW STEM Center employee, please start on Week 1, by attending the orientation class.

PROCESS to REGISTER for TUTOR TRAINING:

Section 3.1: Select your class

--If you have completed both PSE-61A and PSE-61B, or have completed PSE-61A twice, then you have fulfilled your Tutor training requirements, and you are not required to register for the class.

--If you have not completed both PSE-61A and PSE-61B, then follow the steps below to register

Section 3.2: Register for your class

--Register for PSE-61A Classes (for new, 1st time at Foothill, tutors). New tutors will also need to attend the Orientation during the 1st week.

--Register for PSE-61B Classes (for tutors who already have credit in in 61A)

--Class is 1 unit. Cost is same as a regular 1 unit class.

WEEK 1 -- ORIENTATION ONLY FOR NEW TUTORS

--We are offering two options for our Week 1, 50-minute training classes for NEW tutors who have not yet taken LA and PSE 61A (choose 1):

----OPTION 1: TBD
----OPTION 2: TBD

WEEK 2 -- START REGULAR CLASS FOR ALL TUTORS

--The regular Tutor Training class schedule (i.e., the one in the portal) meets for all 61A and 61B students

--All EOPS, Embedded or Peer/TLC Tutors who took 61A can begin attending their 61B class week 2 of the quarter– they do not need to repeat the week 1 training class for new tutors; these 61B tutors can email Nicole Gray (PSE) or Natalia Menendez (Language Arts) for an add code once the quarter begins.

--Classes run Week 2 thru Week 10 of the quarter, and are 65 minutes long:

PSE 61A/B Spring 2020:

----TBD

TUTOR TRAINING CONTACTS:

--Tutors can email Natalia Menendez (LA 61A/B) or Phuong Lam (PSE 61A/B) with questions.

Section 3.3.1: How to find PSE 61A and PSE 61B on the web

(Step 1) In a browser, type "Class Schedule - Foothill College"
(Step 2) Click on "Class Schedule - Foothill College"
(Step 3) Select the appropriate"Quarter" and "Department" in Quick Search
(Step 4) In the Department field, select "Physical Sciences & Education"
(Step 5) Click the "Search" button.

Note 3.3.2: How to find PSE 61A and PSE 61B on MyPortal

(Step 1) Sign in to myportal.fhda.edu
(Step 2) Click Apps
(Step 3) In the Student section, click on Student Registration
(Step 4) Open Classes Finder
(Step 5) Select the following:
(Step 6) Term = term you are interested in tutoring
(Step 7) Filter = All Courses
(Step 8) Jump to Department = select Physical Science & Engineering
(Step 9) Scroll down to find PSE 61A or PSE 61B

Section 4: Reporting

TUTOR TIME SHEET REPORTING REQUIREMENTS

Embedded Student Tutors are required to submit both of the below time reports:

Hours Worked - submit online via myPortal
Online timesheets for (a)Class Attendance, and (b)Study Sessions. See each specific section below with the process to do so.

Section 4.1: When and where to submit your Hours Worked (so Payroll can pay you): Tutors must submit their hours worked online at the end of each month, to get paid, The steps for entering your hours online are shown below:

Step1: Go to myportal.fhda.edu and login with your myportal userid and password.
Step 2: Click on Apps
Step 3: Click on Payroll
Step 4: Click on Time Submission
Step 5: Enter your hours
Step 6: Click Submit

Section 4.2: When and where to submit your Class Attendance and Study Group online timesheets:

Tutors are required report Class Attendance Time and Study Session Time by completing the online timesheets for:Each class they attend as an Embedded Tutor

Each Study Sesssion they lead. The 2 timesheets you will be using are listed below. Complete all fields and submit every time you attend class and have a study session.

Online Forms Here:

Note: CWID is no longer required.

Timesheet - Embedded Tutor - Class Attendance:

Class Attendance

Timesheet - Embedded Tutor -Study Session:

Study Sessions

Instructions for Both Timesheets:

Download Instructions

Section 5.0: COMMON GUIDELINES for INSTRUCTOR and STUDENT TUTORS

The following guidelines are provided as a facilitation tool for Faculty Tutor and Embedded (in-class) Student Tutor collaboration.

SUBJECT FOCUS: Student Tutors are expected to help students, as directed by the Instructor..
OUTSIDE OF COMFORT ZONE : In the event the Student Tutor feels uncomfortable assisting the student in a specific subject or topic, consult with the Instructor.

Section 5.1: STUDY SESSIONS
All study sessions are open to students from the class(es) the Student Tutor is embedded in, as well as other classes covering the same subject. For example, Students from Statistics class 1 can attend study sessions that a Statistics class 2 Embedded Tutor is having.
Study sessions can occur right after the class, in the same Zoom session, or can join Online Tutoring, in a Brealout Room --> see foothill.edu/tutoring.
(Option #2) As per reference shown below (Section VI Paragraph "H"), regarding student employee supervision, "...Whenever possible, the assigned supervisor should be in the same work area. ...". Keeping this in mind, a study session can also be held in either in the same classroom where the lecture takes place or a different available location that best serves the needs of your class. If the study session occurs in the Online Tutoring Zoom conference, then supervision of Study Sessions happens primarily from the STEM Center Faculty Lounge, although other faculty or staff in many cases arrange for their hours to coincide with study sessions.
Reference: See the Foothill-De Anza Community College District STUDENT EMPLOYMENT POLICIES AND PROCEDURES at:
https://foothill.edu/reg/forms/student_emp_manual.pdf
Supervision: See Section VI Paragraph "H".

Section 5.2: GUIDELINES SPECIFIC to STUDENT TUTORS

The following guidelines are specific to Student Tutor responsibilities:

ARRIVAL and DEPARTURE: Each student is required to present themselves to the Instructors when they arrive in class to start their shift. Also let Instructors know when their shift is completed and the are leaving.
SHARE YOUR NAME WITH THE CLASS: Share your name with the class. If ok, write your name on the board.
BADGES: Each Student Tutor should be wearing a badge (even a hand-written one) identifying them as a "Student Tutor". (Student Tutor should ask the STEM Center Front Desk Hosts to make them a badge).
ISSUE RESOLUTION: In the event of any type of issue, in a case where Student Tutor cannot resolve, or simply has a question, Student Tutor should consult with the Instructor.
KEEP YOUR FOCUS on STUDENTS NEEDING HELP: Student Tutors should not engage in activities that distract them from focusing on helping the Instructor and students, such as doing their homework or having headsets on, or talking on their mobile telephone for non-emergency reasons, or chatting on their laptop for non-job-related topics.

--Student Tutors should be walking around the room actively looking to help students, as dircted by the Instructor.

--Focus has to be maintained at all times on helping the Instructor and the students.
FOUNDATIONS LAB OPENING and CLOSING PROCEDURES: Student Tutors shuld help with opening and closing duties, in class, as directed by the Instructor, including cleaning boards, and making sure there are dry-erase board markers available.

Section 5.3: GUIDELINES SPECIFIC to FACULTY TUTORS

The following guidelines are specific to Instructor responsibilities regarding Student Tutors, in addition to reviewing the above guidelines in Sections 5.0, 5.1, and 5.2 above:

SUPERVISION and GUIDANCE: Student Tutors are under the supervision and guidance of Instructors at all times.
TRAINING: Instructors are encouraged to consult with the Student Tutors, sharing their experience and providing guidance on topics such as:
- understanding student learning styles
- understanding student concerns
- providing encouragement to the students
- Steps to take when they feel uncomfortable helping a student for any reason.
- What to do if an issue arises while helping a student or under any other circumstances.
- Ask Student Tutors if they have any questions or need help with something.
SUPPORT ASSIGNMENTS: Faculty can assign Student Tutors to help via specific tasks, according to class needs.
FEEDBACK : Provide feedback on how th STEM Center can improve the class experience, with Embedded Student Tutor (Instructional Assistant) help.

Section 6: CLASS LIST WITH EMBEDDED TUTORS

Below is the STEM Center Embedded (in-class) Student Instructional Assistant (Student Tutor) schedule for the 2019 Winter quarter
Embedded Student Tutors are provided for the following classes:
Accounting --> ACTG-001A, ACTG-001C
Anthropology -->
Biology --> BIOL-040
Computer Science --> CS-001A
Geography -->GEOG-001, GEOG-010, GIS-058
Math --> MATH-010, MATH-048A / Math 248A, MATH-105, MATH-180
Psychology --> PSYC/SOC-007

Some helpful notes follow:

Math 248A is the support section for its counterpart Math 48A class
Student Tutor names not listed, as per privacy policy.
Green background signifies all student employment process completed, and student authorized to start. Yellow background signifies student employee still going thru process and not authorized to work yet.

Student Tutor Schedule

Instructional Assistant (Embedded in-class Tutor)

2020 Spring Qtr

Color Designation Table (For schedule that follows)
abcd	Spot already filled.
abcd	Candidate application in-process
	Class Cancelled
	No Embedded Tutor

Spot #

CRN

Class ID

Class Title

Class

Day

Time

Room #

Study Session

Day

Time

Room #

Instructor

Instructional Assistant

40324

MATH-001B-03

Calculus

01:30 AM-03:45 AM

Rm 5501

no Study Session

DANIEL NGHIEM

Embedded Tutor available online

	Faculty-Tutor available.
	Faculty-Tutor NOT available.
	Virtual Tutoring CLOSED.