STEM Center

Instructional Assistant

(Embedded, in-class)

Student Tutor Schedule

 

 

2019 Fall Quarter

(Internal Version)

*******************************************

REMINDER #1 !

The below is an informational website only

*******************************************

REMINDER #2 !

You will need to receive the 

"Authorization to Begin Work" email

prior to commencing in your job role ! 

*******************************************

REMINDER #3 !

STEM Center Student Employees MUST COMPLY with the following 3 policies:

(1) Can work up to 5 hour continuously. After 5 hours, Student Employees must take a 1-hour break minimum, before they continue.

(2) Can work up to 8 hrs per day.  Student Employees are not permitted to work beyond 8 hours total per day. 

(3) Can work up to 19 hours per week.  Make sure that the total number of hours from ALL your jobs is not more than 19 hours.  For example, if you work as a STEM Center Clerical Assistant and also work at the Foothill College Library, your total number of combined hours cannot exceed 19. 

********************************************* 

Section 1.1:  HIRING PROCESS AS A FULL-TIME STUDENT EMPLOYEE

See: https://foothill.edu/stemcenter/StudentEmployment_HiringProcess.html

 ******************************************* 

Section 1.2:  HIRING PROCESS AS A TEA EMPLOYEE

See:  https://chm.tbe.taleo.net/chm04/ats/careers/v2/viewRequisition?org=FHDA&cws=42&rid=1002 

 *******************************************

 

Section 2:  JOB DESCRIPTION - INSTRUCTIONAL ASSISTANT

Job Title:  Instructional Assistant   (Also referred to as Embedded (in-class) Student Tutor.

Weekly requirements of Embedded Student Tutors are listed below, (students must be able to do all 4):

Each Instructional Assistant Embedded (In-Class) Student Tutor will:

1) Class Attendance:  Attend the class they are assigned to.
--This helps review the material and see what the class is currently learning, get to know the students in the class, and communicate regularly with the instructor on expectations.

2) Workshop Sessions:  Provide tutoring workshop sessions for the students in assigned class. 
--This will be held outside of class , and will be 2-4 hours per week, and scheduled as agreed between Instructor and Embedded Student Tutor.

3) Workshop Prep:  Set aside 1-2 hours for workshop preparation.

4) Math Tutor Training Class:   Enroll and attend a 1-unit Math Tutor Training class (1 hour each week). 
-- This course helps develop tutoring strategies and provides support for the tutor. 

 

*******************************************

Section 3:  TUTOR TRAINING REQUIREMENTS

* * * * ALERT -01* * * *  Select one of the below classes (PSE 61A or 61B), and day/time that works for your schedule. Respond to the email you received regarding the Tutor class with your preferred class so you can receive the Add Code.

PSE 61A Classes (for new, 1st time at Foothill, tutors) --Tues 8:45am --Tues 12:15pm --Wed 12:15

PSE 61B Classes (for tutors who already have credit in in 61A) --Tues 8:45am --Tues 12:15pm --Wed 12:15 pm

 

All STEM Center Instructional Assistants (Embedded In-Class Student Tutors) are required to complete the following 2 classes, (part of Physical Sciences & Engineering --> PSE)

PSE 61A Tutor Training 1  

PSE 61B Tutor Training 2

Register for the appropriate class above by end of week 2 of the quarter 

See:  https://foothill.edu/torch/tutors.html 

NOTE: If you have completed both 61A and 61B, or have taken 61A twice, that meets the Tutor training requirements. 

 

How to find PSE 61A and PSE 61B on the web

1. In a browser, type "Class Schedule - Foothill College"
2. Click on "Class Schedule - Foothill College"
3. Select the appropriate"Quarter" and "Department" in Quick Search 
   • In the Department field, select "Physical Sciences & Education"
4. Click the "Search" button.

 

How to find PSE 61A and PSE 61B on MyPortal

1. Sign in to myportal.fhda.edu
2. Click Apps
3. In the Student section, click on Student Registration
4. Open Classes Finder
5. Select the following: 
   • Term = term you are interested in tutoring
   • Filter = All Courses
   • Jump to Department = select Physical Science & Engineering
6. Scroll down to find PSE 61A or PSE 61B

*******************************************

Section 4:  TUTOR TIME SHEET REPORTING REQUIREMENTS

 Embedded Student Tutors are required to submit their hours online via myportal, as well as to complete physical paper timesheets. See each specific section below with the process to do so.

Section 4.1:  When and where  to submit your hours online (so Payroll can pay you):   Tutors must  submit their hours online at the end of each month, to get paid, The steps for entering your hours online are shown below:

• Step1: Go to myportal.fhda.edu and login with your myportal userid and password. 
• Step 2:  Click on Apps
• Step 3:  C;ick on Payroll
• Step 4:  Click on Time Submission
• Step 5:  Enter your hours
• Step 6:  Click Submit

 

Section 4.2:  When and where  to submit your (physical paper) timesheets:  Tutors are required to complete a (physical paper) timesheet for each class they attend as Tutor, and for each Study Sesssion they lead. The 2 timesheets you will be using are listed below. Click on each timesheet, print, and follow the instructions to  complete all fields.

• Timesheet - Embedded Tutor - Class Attendance
• Timesheet - Embedded Tutor -Study Session

Each page has duplicate fields for 2 individual entries. Tutors must  submit these forms to the STEM Center Main Lab Room 4213 by Monday of the following week to verify your hours for payment. Make sure you have the appropriate signatures and names. Simply drop your timesheets in the box on the side of the Front desk marked "Embedded Tutor Timesheets". 

 

*******************************************

Section 5.0:  COMMON GUIDELINES for INSTRUCTOR and STUDENT TUTORS

The following guidelines are provided as a facilitation tool for Faculty Tutor and Embedded (in-class) Student Tutor collaboration.

1. SUBJECT FOCUS:  Student Tutors are expected to help students, as directed by the Instructor..
2. OUTSIDE OF COMFORT ZONE :  In the event the Student Tutor feels uncomfortable assisting the student in a specific subject or topic, consult with the Instructor.

 

Section 5.1:  STUDY SESSIONS

Study sessions are encouraged. The following 2 options are recommended:

(Option #1) As per day/time/frequency arrangement between the Instructor and Embedded Tutor, we recommend that the Study Sessions be held at the TLC. Primary benefits include: Known standard location, supervised by staff and faculty, Instructional Assistants can assist students from other classes, while giving priority to their own class. 

(Option #2) As per reference shown below (Section VI Paragraph "H"),  regarding student employee supervision, "...Whenever possible, the assigned supervisor should be in the same work area. ...". Keeping this in mind, a study session can also be held in either in the same classroom where the lecture takes place or a different available location  that best serves the needs of your class.

Reference:  See the Foothill-De Anza Community College District STUDENT EMPLOYMENT POLICIES AND PROCEDURES at: 

 https://foothill.edu/reg/forms/student_emp_manual.pdf

 Supervision:  See Section VI Paragraph "H".

 

Section 5.2:  GUIDELINES SPECIFIC to STUDENT TUTORS

The following guidelines are specific to Student Tutor responsibilities:

1. ARRIVAL and DEPARTURE:  Each student is required to present themselves to the Instructors when they arrive in class to start their shift.  Also let Instructors know when their shift is completed and the are leaving.
   
2. SHARE YOUR NAME WITH THE CLASS: Share your name with the class. If ok, write your name on the board.
   
3. BADGES:  Each Student Tutor should be wearing a badge (even a hand-written one) identifying them as a "Student Tutor". (Student Tutor should ask the STEM Center Front Desk Hosts to make them a badge).
4. ISSUE RESOLUTION:  In the event of any type of issue, in a case where Student Tutor cannot resolve, or simply has a question, Student Tutor should consult with the Instructor.
   
5. KEEP YOUR FOCUS on STUDENTS NEEDING HELP:  Student Tutors should not engage in activities that distract them from focusing on helping the Instructor and students, such as doing their homework or having headsets on, or talking on their mobile telephone for non-emergency reasons, or chatting on their laptop for non-job-related topics.
   --Student Tutors  should be walking around the room actively looking to help students, as dircted by the Instructor. 
   --Focus has to be maintained at all times on helping the Instructor and the students.
6.   FOUNDATIONS LAB OPENING and CLOSING PROCEDURES:   Student Tutors shuld help with opening and closing duties, in class, as directed by the Instructor, including cleaning boards, and making sure there are dry-erase board markers available.

 

Section 5.3:  GUIDELINES SPECIFIC to FACULTY TUTORS

The following guidelines are specific to Instructor responsibilities regarding Student Tutors, in addition to reviewing the above guidelines in Sections 5.0, 5.1, and 5.2 above:

1. SUPERVISION and GUIDANCE:  Student Tutors are under the supervision and guidance of Instructors at all times.
2. TRAINING:  Instructors are encouraged to consult with the Student Tutors, sharing their experience and providing guidance on topics such as:
   • understanding student learning styles
   • understanding student concerns
   • providing encouragement to the students
   • Steps to take when they feel uncomfortable helping a student for any reason.
   • What to do if an issue arises while helping a student or under any other circumstances.
   • Ask Student Tutors if they have any questions or need help with something.
3. SUPPORT ASSIGNMENTS:  Faculty can assign Student Tutors to help via specific tasks, according to class needs.
4. FEEDBACK :  Provide feedback on how th STEM Center can improve the class experience, with Embedded Student Tutor (Instructional Assistant) help.
   

 

*******************************************

Section 6:  CLASS LIST WITH EMBEDDED TUTORS

Below is the STEM Center Embedded (in-class) Student Instructional Assistant (Student Tutor) schedule for the 2019 Winter quarter 

Embedded Student Tutors are provided for the following classes:

• Math 10
• Math 48A / Math 248A
• Math 105
• Math 180
• Math 17  

Some helpful note follow:

1.  Not all classes are listed yet as this is work in progress. Thus the Spot #s listed are not continuous. 
2. Math 248A is the support section for its counterpart Math 48A class
3. Student Tutor last name is listed first. 
4. Green background signifies all student employment process completed, and student authorized to start.  Yellow background signifies student employee still going thru process and not authorized to work yet.

 

Color Designation Table  (For schedule that follows)     abcd          Spot already filled.     TBD      Spot is available.     abcd      Candidate application in-process                  No Instructional Assistant    Class Cancelled
Student Tutor Schedule Instructional Assistant (Embedded in-class Tutor) 2019 Fall Qtr
Spot #	CRN	Class ID	Class Title	Class Day Time Room #	Study Session Day Time Room #		Instructor	Instructional Assistant
1	20874	Math-010-01	Elementary Statistics	MW 08:00am - 09:50am Rm 5502			Maria Tomutiu	Yee Wen ("Rachel') How
				F 08:00am - 08:50am Rm 5502
2	21770	Math-010-02Y	Elementary Statistics	TTh 08:00am - 09:50am Rm 4601			Jennifer Sinclair	Jose Millan  Alan Vargas
				TBA TBA Online
3	21782	Math-010-03Y	Elementary Statistics	TTh 10:00am - 11:50am Rm 5610			Sumithira Sukumar	Elizabeth Ericksen
				F 11:00am - 11:50am Rm 5610
4	21073	Math-010-04	Elementary Statistics	MW 10:00am - 12:15pm Rm 4605			Patrick Morriss	Ruhena Randhawa
5	21783	Math-010-05Y	Elementary Statistics	W 10:00am - 11:20am Rm 5614			Ricardo Martinez	Elena Kochetkova
				TBA TBA Online
6	21075	Math-010-06	Elementary Statistics
7	21080	Math-010-07Y	Elementary Statistics
8	21081	Math-010-08Y	Elementary Statistics
9	21082	Math-010-09	Elementary Statistics
10	21088	Math-010-10	Elementary Statistics	TThF 12:00pm-1:25pm Rm 4310			Marnie Francisco	Natasha Subarraman
11	21089	Math-010-11	Elementary Statistics
12	21090	Math-010-12	Elementary Statistics
13	21091	Math-010-13	Elementary Statistics
14	21092	Math-010-14	Elementary Statistics
15	21789	Math-010-15	Elementary Statistics
16	21092	Math-010-16	Elementary Statistics
17	21096	Math-010-17W	Elementary Statistics
18	21105	Math-010-18W	Elementary Statistics
19	21106	Math-010-19W	Elementary Statistics
20	21131	Math-010-20W	Elementary Statistics
21	21818	Math-010-21W	Elementary Statistics
22	211819	Math-010-22W	Elementary Statistics
23	21820	Math-010-1MP	Elementary Statistics	MTWThF 10:00am - 10:50am Rm 5607			Marnie Francisco	Vy Pham
24	21822	Math-010-2MP	Elementary Statistics	MTWThF 10:00am - 10:50am Rm 5609			Matthew Littrus	Priya Vasu
25	20229	Math-048A-01	PRECALC I
26	20230	Math-048A-02	PRECALC I
27	20231	Math-048A-03	PRECALC I	TTh 10:00am - 11:50am Rm 5610			Sumithira Sukumar	Elizabeth Ericksen
				F 11:00am - 11:50am Rm 5610
28	20232	Math-048A-04	PRECALC I
29	20405	Math-048A-05	PRECALC I	TTh 6:00pm - 8:15pm Rm 4310			Sofya Low	Eleni Stogianni
30	21124	Math-048A-07	PRECALC I
31	21125	Math-048A-08	PRECALC I	TTh 10:00am - 12:15am Rm 5502			Donna Finlay	Alisha Sinha
	21272	Math-248A-08	Math-48A Support	F 10:00am - 12:15am Rm 5501
32	21126	Math-048A-09	PRECALC I
33	21127	Math-048A-10	PRECALC I	TW 1:30pm - 3:45pm Rm 5614			Teresa Zwack	Marichuy Fonseca
34	21128	Math-048A-11	PRECALC I	MT 6:00pm - 8:15pm Rm 4606			Lucinda Robledo	Abrar Magzoub
	21275	Math-248A-11	Math-48A Support	W 6:00pm - 8:15pm Rm 4606
35	21129	Math-105-01	INTERMEDIATE ALGEBRA
36	20105	Math-105-02	INTERMEDIATE ALGEBRA
37	21133	Math-105-03	INTERMEDIATE ALGEBRA
38	21839	Math-105-04	INTERMEDIATE ALGEBRA	MW 6:00pm - 8:15pm Rm 4301			Jeffrey Anderson	Art Wood
39	21135	Math-105-05W	INTERMEDIATE ALGEBRA
40	21571	Math-105-06W	INTERMEDIATE ALGEBRA
41	21277	Math-180-01	Quantitative Reasoning	MW 10:00am-11:50am Rm 5612			Jennifer Sinclair	Che Zhang
				F 10:00am-11:15am Rm 5612
42	21136	Math-217-02	Integrated Statistics
43	21271	Math-248A-07	Integrated Statistics
44	21272	Math-248A-08	Integrated Statistics
45	21273	Math-248A-09	Integrated Statistics
46	21274	Math-248A-010	Integrated Statistics
47	21275	Math-248A-11	Integrated Statistics
48	20312	CS-001A-02Y	Object-Oriented Programming Methodologies in Java	MW 10:00am-11:50am Rm 5613			Baba kofi Weisijana	Alisha Sinha
			Lab	TBA TBA Online