Etudes for Faculty

Etudes is the course management software that we use at Foothill College to provide online and hybrid courses. Etudes based on the open source Sakai framework.

Using Etudes

Learn the basics of Etudes

  • Etudes Basics - System Configuration, Log In, Change Password, browser tune-up, Etudes status, and more

Learn how to use Etudes as an Instructor

Help and Troubleshooting

Request Etudes Site

If you plan to use Etudes for your course you must request a site. Before you may request a site you must have completed the training and be certified to use Etudes.

Live Course Site

You should submit a request for a live Etudes course site through MyPortal about five weeks before the start of the next quarter. If you are developing your site you can request a development site and then move it to the live course site when the course runs.

Online Learning will flag the courses in the Student Information System in order to create a file of Etudes course sites and send it to the Etudes staff for processing. The Etudes staff will then set up the "Live" course sites for use during that term and notify the faculty member.

‘Live’ course sites are set up about a month before the next quarter starts.

If the requested new 'live' course site is not set up within a month before the next quarter starts, please contact the Online Learning office.

The titles of live Etudes course sites include the course CRN unless the course site combines more than one section.

Development and Project Sites

You may request 'Development' and 'Project' sites by contacting, however, you must be trained and certified to use Etudes first.

What to do once ‘Live’ Site is set up

Once the new sites are installed, faculty will receive a confirmation email with the instructions provided below. New 'Live' sites will automatically show up as a tab when faculty log into Etudes.

Customize (Re-Order) Your Site Tabs

To access new term's 'Live' sites quickly, faculty may want to change the ORDER of the tabs.
  1. Click on Preferences
  2. Click on the Edit link for Site Tabs

Illustrated instructions are available at the Etudes Help site (Scroll down to Customize Tabs).

Be sure to un-publish sites when the term is over! Sites remain accessible and archived for two years. Faculty can always publish their course site again if students with incompletes need access or to refer to data for resolving grade disputes.

Using 'Import From Site'

  1. Go to the new term Live site.
  2. Click on Site Info.
  3. Click on 'Import from Site' (far right)
  4. Choose the site from where you want to import content
  5. Choose materials that you want to import (announcements, assignments, schedule, syllabus, and resources)
  6. Finish the process to complete the importation.

Please note that only the tools that are enabled in both sites will import content. If a tool is not enabled in the new Live site, there won't be a place for content to be ported. So, enable it first (Site Info > Edit Tools) if a tool is missing from your site.

To remove an unwanted items from previous terms, check the adjacent box and click on update.

For a refresher on any of the import/export process of each tool, refer to the Tool tutorial in User Group Modules.

Publish Course Site

New Live Etudes course sites are automatically UNpublished when they are set up. Enrolled students will NOT have access to your course site until you Publish it.
  • In order for enrolled students to login to your course site, you must to Publish it .
  • Most faculty will Publish their Etudes sites early in the morning on the first day of the quarter.

Publish or Unpublish an Etudes Course Site

Etudes Site Setup
  1. Login to your course site
  2. Click on Site Setup on the left menu
  3. Click on Edit to the right of Publish
  4. Click on "Publish Now" to enable access to your site immediately
  5. Click on Done

To find out more visit the Etudes Site Publishing FAQ.

Roles and Permissions

Etudes has different Roles that faculty may assign to Visitors of a Course Site. Each Role gives the Visitor a different set of specific Permissions in each of the Etudes Tools.
  • To add a Visitor to your site: Go to the Roster >> Click on Add >> Follow instructions to add the person
When choosing the Role to assign to that Visitor, refer to the Role-Permissions Table.

Course Roster

The course roster is loaded into Live course sites starting on the Thursday prior to the start of the quarter. At that point, enrolled students can only login to Etudes sites if the sites are Published.

The rosters in Etudes course sites will be refreshed twice each day, at around 5 am and 2 pm, throughout the quarter to match actual course enrollments in the Student Information System.

Last Updated September 14, 2016
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