Water pond with buildings in background

Governance

Committee Member Roles and Responsibilities

Committee Member

Responsibilities

      • Provide input on the strategic direction of the college, including monitoring institutional plans.
      • Keep informed of the activities of the college and the wider issues that affect its work.
      • Express your opinions and perspectives.
      • Share comments/positions taken by the constituency group that appointed you.
      • Come to meetings prepared to participate and carry feedback from the constituent group.
      • Read the agenda and the materials thoroughly in advance of the meeting.
      • Report back to the constituent group the information discussed and actions taken in the committee.
      • Listen respectfully to all participants during committee meetings and actively engage in meeting topics.

Qualifications

      • Understanding of and commitment to Foothill College’s mission and values.
      • An openness to hear a variety of opinions and perspectives.

Time Commitment Required

      • The term of office for committee members is specified in your appointment.
      • The role generally requires a commitment of 3-5 hours per month, but may fluctuate depending on reading/discussions necessary to be properly informed to participate in committee work.

Facilitator

Role

      • Each committee will be assigned a facilitator.
      • Facilitators will be Foothill employees but not members of the committee (they will not vote, they will not be a tri-chair).
      • They will be appointed by the President and assigned to a committee for an academic year.
      • Facilitators will sit in on agenda setting meetings.

Responsibilities

      • Facilitators will prepare and distribute the agenda (using a standard template) in sufficient time to meet Brown Act requirements.
      • During the meeting, the facilitator will be responsible for encouraging participation from all committee members, calling on members to speak (so as to avoid members talking over each other), keeping the discussion connected to the agenda item, and keeping the discussion within the meeting time.
      • The facilitator will summarize actions prior to voting, and will allow adequate time for additional discussion necessary prior to having the committee vote on an action to be taken.
      • Facilitators will use Green, Red, and Yellow cards – calling on those with Yellow and Red cards in particular as a way to facilitate the sharing of dissenting opinions.
      • There may be a monthly meeting of facilitators to share information across committees (this will also provide a backup just in case a facilitator can’t make a meeting).

Developing Meeting Agendas

      • Have a clear purpose for the meeting and communicate that purpose on the agenda.
      • List whom will be the speaker for each agenda item (if other than facilitator).
      • Don’t include too much into one meeting and consider including time blocks for specific items -this indicates relative importance of items and helps people prioritize.
      • Schedule important items early in the meeting to ensure sufficient time for discussion.
      • Work with your tri-­chairs to plan the meeting in advance, and use the agenda as a checklist to make sure you have the right documents, people, and other resources at the meeting.
      • Circulate the agenda at least 72 hours in advance along with any materials and include a description and proposed outcome for each item.

Qualifications

      • Understanding of and commitment to Foothill College’s mission and values.
      • An openness to hear a variety of opinions and perspectives.

Time Commitment Required

      • The term of office for committee members is specified in your appointment.
      • The role generally requires a commitment of 3-5 hours per month, but may fluctuate depending on reading/discussions necessary to be properly informed to participate in committee work.

Recorder

Role

      • Each committee will be assigned a recorder.
      • Recorders will be Foothill employees but not members of the committee (they will not vote, they will not be a tri-chair).
      • They will be appointed by the President and assigned to a committee for an academic year.
      • Recorders will sit in on agenda setting meetings.

Responsibilities

      • Recorders will note topics of discussion, points made, and agreement/disagreement on points made in reasonable detail so that upon review, community members could easily understand what was discussed at a meeting.
      • Recorders will repeat a decision that was made by the committee, as they understood it, so as to accurately reflect actions/decisions in the meeting minutes. Recorders are responsible for taking and posting / sharing the draft minutes of the meeting within a week of the meeting using a standard template.

Qualifications

      • Understanding of and commitment to Foothill College’s mission and values.
      • An openness to hear a variety of opinions and perspectives.

Time Commitment Required

      • One-year appointment.
      • The role generally requires a commitment of 3-5 hours per month.

Chair

Role

      • The Chairs will be appointed by the Senates (Academic and Classified) and the President (for administrators).
      • In the future, the Senates may also wish to select Chairs from members whom have already served on the committee to foster continuity over time.

Responsibilities

      • Meet to prepare an agenda that will foster engagement
      • Report on the status of action items
      • Conduct an annual evaluation of the committee
      • Be fully informed and inform fully – ensure all members have the information they need to make informed decisions and take part in discussions
      • Request materials/presenters in advance for items on the agenda

Qualifications

      • Understanding of and commitment to Foothill College’s mission and values.
      • An openness to hear a variety of opinions and perspectives.

Time Commitment Required

      • One-year appointment.
      • The role generally requires a commitment of 3-5 hours per month.

Ex-Officio

Role

      • Ex-officio members will be appointed by the President each year.

Responsibilities

      • Support committee discussions with information and materials.
      • Request materials/presenters in advance for items on the agenda.

Qualifications

      • Understanding of and commitment to Foothill College’s mission and values.
      • An openness to hear a variety of opinions and perspectives.

Time Commitment Required

      • One-year appointment.
      • The role generally requires a commitment of 3-5 hours per month.
GOVERNANCE TEAM MEETINGS

Master Calendar

Read a summary of most recent meetings in the Parliment.

Smwithwick Patio

Questions?
Please contact me!

Veronica Casas, President's Office

650.949.7200


casashernandezveronica@fhda.edu


Administration Building 1900

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