Financial Aid Programs

Student Employment

In response to COVID-19, the vast majority of student jobs for Spring, Summer, and Fall 2020 Quarters will be remote Virtual Campus Jobs. All students hired for Foothill jobs, even for remote jobs, must be physically in California when doing their work. Note:  Remote assignments may be ended as our campus response to COVID-19 changes. If that happens, we will do our best to convert as many remote jobs to on-campus jobs as possible.       Stay tuned for information on Summer and Fall Quarter positions.   Read on to learn about the different eligibility requirements for each for student employment. ________________________________________________________________________________

Foothill College student jobs give you an opportunity to earn money at a job on or near campus and to work with employers sensitive to the demands of your coursework.

Types of Student Jobs

 District-funded student jobs

• These jobs are open to any student who is enrolled in at least 12 units at Foothill College (6 units if you are a CalWorks student) and who meets the academic eligibility requirements (see below).
• All district-funded student jobs are on campus. There are no listings for these positions. You will need to apply directly to the departments you are interested in.
• Note for International Students:  District-funded student jobs are the only campus jobs that you would be eligible for.
• Summer 2020: Normally, Summer Quarter District-Funded student employees must be enrolled in at least 6 units for summer. That requirement will be waived this summer for any student who earned at least 12 units at Foothill Spring Quarter 2020 with a Spring-Quarter GPA of at least 2.0. Note:  More taxes may be withheld when a student works while enrolled in fewer than 6.0 units.
  

Federal Work-Study student jobs

• These jobs are only open to those who have submitted a FAFSA for financial aid and have a  Pell Grant award, a Federal Direct Student Loan offer, or a “work-study job option” message in their financial aid award letter for the academic year in which they will work.
• You must be enrolled in at least 6 units at Foothill College to apply. (This includes summer quarter.)
• In addition, you must be in an eligible financial-aid status and meet the academic eligibility requirements (below) that apply to all student employees.
• Federal Work-Study student employees can only earn up to the Federal Work-Study award amount they are given.
• Learn more about the Federal Work-Study Program.

Academic Eligibility Requirements

To be eligible for student employment, Foothill must be your primary college and, if you are not a first-time Foothill-De Anza Community College District student,  you must have:

• fewer than 180 attempted units at Foothill and De Anza Colleges combined (this includes units transferred in and units taken through Middle College);

• a cumulative grade point average (GPA) of at least 2.0 (if you have a Foothill/De Anza GPA); and
• a quarterly GPA of at least 2.0 in your most recent quarter*
  *Students who drop below a 2.0 Quarterly GPA will be eligible to work as soon as they earn a 2.0 GPA or higher in a quarter in which they earn at least 6.0 units. 

 

Is there an age requirement?

•  International (F-1) students must be at least 18 years of age.
• Other students must be at least 16.
  • Students under the age of 18 must be able to bring proof of U.S. high school completion and proof of age (e.g., a birth certificate).

How much could I earn?

Beginning July 1, 2020, student wages range from $15.35 to $18.75 per hour, depending on the position, the level, and how long you've been on the job. Students can work a maximum of 19 hours per week.

• Most students work fewer than 19 hours a week. The number of hours you work will depend on the job, how many hours you wish to work, and, if you're a Federal Work-Study (FWS) employee, your FWS award.
  

What do I need to do after I am offered a student job?

Before you start working, you and your employer must complete and turn in the necessary paperwork. Once the Financial Aid Office receives the completed paperwork, your employer will get an email authorizing you to begin. Your employer should then let you know when you are authorized to begin working. Any student who begins working before they are authorized will have their job terminated.

Steps for NEW student employees

(This applies only to students who have never worked as a Foothill student employee or who have not worked as a Foothill student employee within the past 2-3 years.)

Complete the Student Employment Packet (SEP) (see below for a link to the SEP and instructions for virtual onboarding). Be sure to read the instructions provided, paying special attention to the requirements for documents needed for the Student Employment Representative to complete your federal I-9 paperwork.

• 
  If your social security number is not already in the Foothill College database (Banner), provide your social security card and picture ID to the Admissions & Records Office to have it entered.

Steps for current or recent Foothill student employees

These steps apply to students who have worked as a Foothill student employee within the past 2-3 years:

In most cases, your previous Student Employment Packet is still valid. Your employer can email the Student Employment Representative to request a new Job Assignment/Job Assignment Card. The representative will ask your employer to complete the assignment card and will send the employer an "authorization to start work" email once the completed card is received.

Can I lose my eligibility to work after I am hired?

Yes. Each quarter you work, you must receive at least a 2.0 Quarterly GPA and receive a D or better in at least 12 units (if you have a District-Funded job) or in at least 6 units (if you have a Federal Work-Study or CalWorks job).

• If you do not, you will not be able to work the following quarter. 
• Students who continue working after dropping below their required units (or after they stop participating actively in courses needed to maintain the required units) will have to wait two quarters in which they are otherwise eligible to work before they will be able to be rehired as a student employee.

Note:  Units for which you receive an 'F',  a 'No Pass',  a 'No Credit', any form of 'W', or an 'Incomplete' do not count toward your required number of earned units for the quarter.

Will my job continue from one academic year to the next?

All student jobs end on or before June 30 of the academic year in which they begin. For a job to continue into the next academic year, a new job assignment card must be completed and the supervisor must wait for a new "authorization to work" email before a student can begin work in the new academic year.

 

Attention Student Employees

CONSENT FOR ELECTRONIC W2

Normally, the FHDA District mails your Year End Wage and Tax Statement (W2) to your permanent U.S. address.

We would like to ask you to support FHDA's committment to the environment and green technology by consenting to receive your W2 online (through your MyPortal) and not by mail.

For more information, please visit the payroll website. It is secure, convenient, and green: Print only what you need, when you need it. 

 

Attention Campus Employers

Steps for Hiring Student Employees

Note: While Federal Work-Study Positions require an official posting (contact Christine Johnson for more information), the Student Employment office does not post District-Funded student positions.

1. Before interviewing a student or offering a job, we recommend you go over the eligibility requirements with the student to ensure they meet them. (In addition, you may email Christine Johnson to have their eligibility verified.)
2. When you know you want to hire a student, email Christine with the student's name and CWID to let her know. (Employment assignment cards will not be issued without that email.) She will verify that the student is eligible for employment.
3. Instruct your eligible prospective employees to follow the "What do I need to do after I am offered a student job?" instructions above.
4. We are developing an online version of the traditional blue (District-Funded) and pink (Federal Work-Study) student job assignment cards for you to fill out. Until then, with your emailed permission and job-specific information, the Student Employment Representative will complete and sign the necessary paperwork on your behalf.
   
   
   Information needed:
   • Date:  If you want a student to start working as soon as their paperwork is complete, indicate "ASAP" for start date.  If you want them to start at some later date, please write that date in.
   • Job Title/Level:  Be sure to include a job title and level (or number). (Click on the link on this webpage for the Student Employment Policy & Procedures Manual to learn more.)
     • Fairness and policy dictate that job levels should be assigned based on the duties/responsibilities the individual student will have in the job (as outlined in the Policy & Procedures Manual), not on the salary you would like the student to receive.
   • Fingerprinting/TB Assessment:  Be sure to mark either "Yes" or "No."
     • If the student needs either fingerprints or TB assessment, please attach those documents to the card before returning it to Financial Aid.
   • When all student/employer paperwork is completed, you will receive an email authorizing the student to begin work. Do not permit a student to begin working until you receive this email. (If you do, the student's job will be terminated.)

Notes regarding Dates of Employment: 

• The Academic Year runs from July 1-June 30. Unless otherwise noted by the Student Employment office or indicated by hiring supervisor, all student jobs are set to end at the end of the academic year, except for Federal Work-Study jobs, which end the last day of Spring classes. Notify Christine if any student leaves their position, for any reason, before the official end date.
• Before a student may continue working into the next academic year, a new request and employment assignment form must be completed.

Misc. Notes:

• For purposes of calculating the 19-hour-per-week maximum, a work week runs Sunday through Saturday.
• Students can never work during scheduled class times. Please get a copy of your students' class schedules at the beginning of each quarter.
• We recommend checking in with your student employees periodically to make sure they are doing well academically and are on track to meet the academic requirements of student employment.
• Because of the timing of grades, some students may be conditionally approved to work a given quarter before their grades for the preceding quarter are received. If it's later determined that a student has not met the requirements for work, the student's job will be terminated. For this reason, it is wise to check with students early on to be as sure as possible that they have met the student employee requirements.

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 Contact the Christine Johnson (Financial Aid Office) at johnsonchristine@fhda.edu if you have any questions.