Financial Aid Programs
Types of Student Employment
District-Funded Student Jobs
The Foothill-De Anza college district employs students in some positions that aren’t funded by the federal Work-Study program. To qualify for one of these district jobs, you must meet the following academic eligibility requirements (see below).
- Actively enrolled in at least 12 units while you are working (or actively enrolled in at least six units for positions funded by CalWORKs, Perkins or student is part of DRC), see below.
- Complete at least 12 units to qualify for continued employment; Complete at least six units for positions funded by CalWORKs, Perkins, or student is part of DRC.
- Maintain a minimum GPA of 2.0, and
- Have attempted fewer than 180 units combined at Foothill and De Anza College.
Exceptions to the 12-unit requirement include:
- CalWorks students must be enrolled in 6 units.
- Students with a verified accommodation of less-than-12-unit-full-time-load will be considered because of the reduced numer of units required for employment.
All district-funded student jobs are on campus. There are no listings for these positions. You can find these jobs by checking with departments and programs around campus. District-funded jobs are most often available in these areas
Admission and Records Department
Office of Equity and Inclusion
Some offices and programs will post signs when they have student jobs available.
Note for International Students: District-funded student jobs are the only campus jobs that you would be eligible for.
Federal Work-Study Student Jobs
FWS jobs are only open to students who have submitted a FAFSA for financial aid and have a Pell Grant award, a Federal Direct Student Loan offer, or a “work-study job option” message in their financial aid award letter for the academic year in which they will work. To qualify for a FWS job, you must meet the following academic eligibility requirements (see below).
- Actively enrolled in at least 6 units at Foothill College to apply. (This includes summer quarter.) This means that the 6 units must be incourses that have begun by the date on which you begin work.
Example: If you are enrolled in 6 units for Spring Quarter, with 4 units beginning the first week of the quarter and 2 units beginning May 15, you would not be eligible to start work until May 15.
- Maintain a minimum GPA of 2.0, and
- Have attempted fewer than 135 units combined at Foothill and De Anza College.
In addition, you must be in an eligible financial-aid status and meet the academic eligibility requirements (below) that apply to all student employees.
Federal Work-Study student employees can only earn up to the Federal Work-Study award amount they are given. This amount can often be adjusted upward as the year goes on, so don't hesitate to ask for an increase if you need or want one.
Academic Eligibility Requirements
To be eligible for student employment, Foothill must be your primary college and, if you are not a first-time Foothill-De Anza Community College District student, you must have:
- Have fewer than 180 attempted units (attempted 135 units for FWS) at Foothill and De Anza Colleges combined (this includes units transferred in and units taken through Middle College);
- a cumulative grade point average (GPA) of at least 2.0 (if you have a Foothill/De Anza GPA); and
- a quarterly GPA of at least 2.0 in your most recent quarter*
*Students who drop below a 2.0 Quarterly GPA will be eligible to work as soon as they earn a 2.0 GPA or higher in a quarter in which they earn at least 6.0 units.
- What if you want to apply for your first campus job but do not quite have a 2.0 your most recent quarter? Do you think you could earn a 2.0 (or better) if you had a campus job? If yes, you can still apply. When you apply, let the hiring supervisor know about your GPA, any special circumstances that may have prevented you from getting a 2.0 in prior quarters, and your goal to make a 2.0 (or better) going forward. If you're a good candidate for the job, we would like to talk with you to see if we can make a special arrangement that would benefit you and the department you'd be working in.
Why Work for Foothill College
Foothill College student jobs give you an opportunity to earn money at a job on or near campus and to work with employers sensitive to the demands of your coursework.
Frequently Asked Questions
Is there an age requirement?
International (F-1) students must be at least 18 years of age.
Other students must be at least 16.
Students under the age of 18 must be able to bring proof of U.S. high school completion and proof of age (e.g., a birth certificate).
How much could I earn?
Students can work a maximum of 19 hours per week (the work week begins Monday and ends Sunday).
- Most students work fewer than 19 hours a week. The number of hours you work will depend on the job, how many hours you wish to work, and--if you're a Federal Work-Study (FWS) employee--your FWS award.
- The amount you earn will depend on your hourly salary. Ask the hiring supervisor what the salary is for the job.
What do I need to do after I am offered a student job?
Before you start working, you and your employer must complete and turn in the necessary paperwork.
Once the Financial Aid Office receives the completed paperwork, your employer will receive an email authorizing you to begin.
Your employer will let you know when you are authorized to begin working. IMPORTANT: Any student who begins working before they are authorized will have their job terminated.
Can I lose my eligibility to work after I am hired?
Yes. Each quarter you work, you must receive at least a 2.0 Quarterly GPA and receive a D or better in at least 12 units (if you have a District-Funded job) or in at least 6 units (if you have a Federal Work-Study, CalWorks, or in DRC).
- If you do not, you will not be able to work the following quarter.
- Students who continue working after dropping below their required units (or after they stop participating actively in courses needed to maintain the required units) will have to wait two quarters in which they are otherwise eligible to work before they will be able to be rehired as a student employee.
Note: You must receive a letter grade of D or better (in courses you take for a grade) or a Pass (in a Pass/NoPass course) for units to be considered "earned units." Incompletes and Withdrawals do not count toward your required number of earned units for the quarter.
Will my job continue from one academic year to the next?
All student jobs end on or before June 30 of the academic year in which they begin.
For a job to continue into the next academic year, a new job assignment card must be completed and the supervisor must wait for a new "authorization to work" email before a student can begin work in the new academic year.
Steps to Complete After You Accept a Job Offer and Before You Can Work
New Student Employees
New student employee steps apply ONLY to students who have
- never worked as a Foothill student employee OR
- not worked as a Foothill student employee within the past 2-3 years
STEPS TO FOLLOW
- Once your employer emails the student employment representative an official request
to hire you, AdobeSign documents will be emailed to you for completion.
Note: Read the instructions for completion carefully. Unfortunately, if they need to be returned for correction, all previous entries are automatically deleted.
- Complete the following forms in a timely manner. Note: SEPs/I-9 that are not completed
within 10 days of being sent will be cancelled.
- Student Employment Packet (SEP),
- I-9 form, and
- Conditions of Employment form.
- If your social security number is not already in the Foothill College database (Banner), provide your social security card and picture ID to the Admissions & Records Office to have it entered.
Current or Recent Student Employees (within past 2-3 years)
Current or recent student employee steps apply to most students who have worked as a Foothill student employee within the past 2-3 years:
In most cases, your previous Student Employment Packet will still be valid.
- Your employer emails the Student Employment Representative to ask that you be rehired in your old position or hired in a new position.
- Your employer will fill out the necessary Job Assignment form.
- Once that and any other requirements are complete, your employer will receive an email authorizing you to begin work.
- You may be asked to sign a new Conditions of Employment agreement, but, if you are not, the Conditions of Employment agreement you signed when first hired as a Foothill student employee still applies to you.
*All student employees should check this page periodically to see if there have been any changes to those conditions.
Attention Student Employees
CONSENT FOR ELECTRONIC W2
Normally, the FHDA District mails your Year End Wage and Tax Statement (W2) to your permanent U.S. address.
We would like to ask you to support FHDA's committment to the environment and green technology by consenting to receive your W2 online (through your MyPortal) and not by mail.
For more information, please visit the payroll website. It is secure, convenient, and green: Print only what you need, when you need it.
If you have any questions, contact Adaly Padro in the Financial Aid Office at FHStudentEmployment@fhda.edu
We're Here to Help!
Financial Aid Office
Building 8100, Room 8101
Conditions of Employment
District-Funded Conditions of Employment
Form I-9 Instructions, Employment Eligibility Verification
Sexual Harassment Policies
AP 4640 Annual Notice to Employees 2020-2021
BP 4640 Harassment and Discrimination
AP 4640 Procedures to Resolve Complaints Regarding Harassment and Discrimination
Unlawful Discrimination Brochure Updated Oct. 20, 2020
Unlawful Discrimination Complaint Form
Annual 2021 Whistleblowers Protection Notification