Financial Aid Programs

Student Employment

In response to COVID-19, the vast majority of student jobs for Summer, and Fall 2020 Quarters will be remote Virtual Campus Jobs. All students hired for Foothill jobs, even for remote jobs, must be physically in California when doing their work. Note:  Remote assignments may be ended as our campus response to COVID-19 changes. If that happens, we will do our best to convert as many remote jobs to on-campus jobs as possible. About District-Funded Job Openings We normally do NOT post district-funded student job openings; students are asked to contact individual departments to see whether they are hiring. However, we will list jobs here as we become aware of them to help guide you. NOTE: This list is not exhaustive. (You'll find a link to Federal Work-Study job openings on the Federal Work-Study webpage.) Current District-Funded Job Openings Special Notice 10/28/2020: Online Learning has short-term fall-quarter openings; preferred start date: November 2. New short-term (November/December, approximately 10-hours per week) FWS clerical assistant job openings are available with Online Learning. Two types of positions are being offered; both will be working on the Online Foothill Student Orientation. Focus Group Member: Give feedback on the current  Online Foothill Student Orientation; Design Thinking Group Member: Assist with revising and creating new content for the Orientation. To see the job descriptions and how to apply for these short-term clerical assistant positions, email harriskelaiah@fhda.edu and include your student ID number. Other Job Openings Teaching & Learning Center Peer Tutor ("Peer Assistant"). Learn more on the Teaching & Learning Center website. STEM Center Clerical Assistant Instructional Assistant (Embedded Tutor) For more information, email stemcenter@foothill.edu. To be considered for one of these two jobs,  please complete the STEM Center Employment Survey.  There may be other job opportunities that are not posted here.  You can email any department to express your interest in job opportunities. If you are eligible for Federal Work-Study, you will find more postings via that webpage. Read on to learn about the different eligibility requirements for each for student employment and to find a link to more jobs (Federal Work-Study positions).

Foothill College student jobs give you an opportunity to earn money at a job on or near campus and to work with employers sensitive to the demands of your coursework.

Types of Student Jobs

 District-funded student jobs

• These jobs are open to any student who is enrolled in at least 12 units at Foothill College and who meets the academic eligibility requirements (see below).
  • Exceptions to the 12-unit requirement:
    • CalWorks students need to be enrolled in 6 units.
    • Students with a verified less-than-12-unit-full-time-load accommodation may request consideration of a reduction in the number of units required for employment.
• All district-funded student jobs are on campus. There are no listings for these positions. You will need to apply directly to the departments you are interested in.
• Note for International Students:  District-funded student jobs are the only campus jobs that you would be eligible for.
• Summer 2020: Normally, Summer Quarter District-Funded student employees must be enrolled in at least 6 units for summer. That requirement will be waived this summer for any student who earned at least 12 units at Foothill Spring Quarter 2020 with a Spring-Quarter GPA of at least 2.0. Note:  More taxes may be withheld when a student works while enrolled in fewer than 6.0 units.
  

Federal Work-Study student jobs

• These jobs are only open to those who have submitted a FAFSA for financial aid and have a  Pell Grant award, a Federal Direct Student Loan offer, or a “work-study job option” message in their financial aid award letter for the academic year in which they will work.
• You must be enrolled in at least 6 units at Foothill College to apply. (This includes summer quarter.)
• In addition, you must be in an eligible financial-aid status and meet the academic eligibility requirements (below) that apply to all student employees.
• Federal Work-Study student employees can only earn up to the Federal Work-Study award amount they are given.
• Click here to learn more about the Federal Work-Study Program and find a link to current FWS job openings.

Academic Eligibility Requirements

To be eligible for student employment, Foothill must be your primary college and, if you are not a first-time Foothill-De Anza Community College District student,  you must have:

• fewer than 180 attempted units at Foothill and De Anza Colleges combined (this includes units transferred in and units taken through Middle College);

• a cumulative grade point average (GPA) of at least 2.0 (if you have a Foothill/De Anza GPA); and
• a quarterly GPA of at least 2.0 in your most recent quarter*
  *Students who drop below a 2.0 Quarterly GPA will be eligible to work as soon as they earn a 2.0 GPA or higher in a quarter in which they earn at least 6.0 units. 

 

Is there an age requirement?

•  International (F-1) students must be at least 18 years of age.
• Other students must be at least 16.
  • Students under the age of 18 must be able to bring proof of U.S. high school completion and proof of age (e.g., a birth certificate).

How much could I earn?

Beginning July 1, 2020, student wages range from $15.35 to $18.75 per hour, depending on the position, the level, and how long you've been on the job. Students can work a maximum of 19 hours per week (the work week begins Monday and ends Sunday).

• Most students work fewer than 19 hours a week. The number of hours you work will depend on the job, how many hours you wish to work, and--if you're a Federal Work-Study (FWS) employee--your FWS award.
  

What do I need to do after I am offered a student job?

Before you start working, you and your employer must complete and turn in the necessary paperwork. Once the Financial Aid Office receives the completed paperwork, your employer will receive an email authorizing you to begin. Your employer will let you know when you are authorized to begin working. Any student who begins working before they are authorized will have their job terminated.

Steps for NEW student employees

(This applies only to students who have never worked as a Foothill student employee or who have not worked as a Foothill student employee within the past 2-3 years.)

Complete the Student Employment Packet (SEP), I-9 form, and Conditions of Employment form. (These AdobeSign documents will be emailed to you for completion once your employer emails the student employment representative an official request to hire you.) Read the instructions for completion carefully. (Note: Unfortunately, if they need to be returned for correction, all previous entries are automatically deleted.) SEPs/I-9 that are not completed within 10 days of being sent will be cancelled.

• If your social security number is not already in the Foothill College database (Banner), provide your social security card and picture ID to the Admissions & Records Office to have it entered.
  
  
• Note: Currently while we are working virtually, students are being allowed to provide their federally-required 1-9 employment documents virtually. However, once we are back on campus, student employees will be required to bring the original documents in for inspection.

Steps for current or recent Foothill student employees

These steps apply to most students who have worked as a Foothill student employee within the past 2-3 years:

In most cases, your previous Student Employment Packet will still be valid. Your employer emails the Student Employment Representative to ask that you be rehired in your old position or hired in a new position. Your employer will fill out the necessary Job Assignment form. Once that and any other requirements are complete, your employer will receive an email authorizing you to begin work. You may be asked to sign a new Conditions of Employment agreement, but, if you are not, the Conditions of Employment agreement you signed when first hired as a Foothill student employee still applies to you. All student employees should check this page periodically to see if there have been any changes to those conditions.

Can I lose my eligibility to work after I am hired?

Yes. Each quarter you work, you must receive at least a 2.0 Quarterly GPA and receive a D or better in at least 12 units (if you have a District-Funded job) or in at least 6 units (if you have a Federal Work-Study or CalWorks job).

• If you do not, you will not be able to work the following quarter. 
• Students who continue working after dropping below their required units (or after they stop participating actively in courses needed to maintain the required units) will have to wait two quarters in which they are otherwise eligible to work before they will be able to be rehired as a student employee.

Note:  You must receive a letter grade of D or better (in courses you take for a grade) or a Pass (in a Pass/NoPass course) for units to be considered "earned units." Incompletes and Withdrawals do not count toward your required number of earned units for the quarter.

Will my job continue from one academic year to the next?

All student jobs end on or before June 30 of the academic year in which they begin. For a job to continue into the next academic year, a new job assignment card must be completed and the supervisor must wait for a new "authorization to work" email before a student can begin work in the new academic year.

 

Attention Student Employees

CONSENT FOR ELECTRONIC W2

Normally, the FHDA District mails your Year End Wage and Tax Statement (W2) to your permanent U.S. address.

We would like to ask you to support FHDA's committment to the environment and green technology by consenting to receive your W2 online (through your MyPortal) and not by mail.

For more information, please visit the payroll website. It is secure, convenient, and green: Print only what you need, when you need it. 

 

Attention Campus Employers

Steps for Hiring Student Employees

Note: While Federal Work-Study Positions require an official posting (contact Christine Johnson for more information), the Student Employment office does not post District-Funded student positions.

1. Before interviewing a student or offering a job, we recommend you go over the eligibility requirements with the student to ensure they meet them. (Most employers find it useful to email Christine Johnson for a prescreening of promising candidates before setting up their interview.)
   • While we are working virtually, it is your responsibility to confirm that anyone you hire will be physically in California while doing any work.
   • If you are hiring for a position that will be converted to an on-campus position when we return to campus, confirm that your prospective employee will be local and able to make that transition.
2. Official Request to Hire:  When you know you want to hire a student, email Christine with the student's name and CWID and officially request that they be hired. Specify whether they are being hired for a Federal-Work-Study position or a District-Funded Position and what quarter you expect them to begin.
3. If the student appears eligible for employment, you will be emailed a Job Assignment Form (Adobe Sign) to complete.
4. Once you complete the Job Assignment Form, first-time Foothill student employees will be emailed the necessary onboarding forms to complete. Current and recently-former Foothill student employees will usually have little more to do than possibly signing another Conditions of Employment form.
5. Once the student completes all requirements, you will receive an "authorization to begin work" email and can arrange the details with your student employee. Do not allow any student to begin working before you receive that email.

Notes regarding Dates of Employment: 

• The Academic Year runs from July 1-June 30. Unless otherwise noted by the Student Employment office or indicated by hiring supervisor, all student jobs are set to end at the end of the academic year, except for Federal Work-Study jobs, which end the last day of Spring classes. Notify Christine if any student leaves their position, for any reason, before the official end date.
• Before a student may continue working into the next academic year, a new request and employment assignment form must be completed.

Misc. Notes:

• For purposes of calculating the 19-hour-per-week maximum, a work week runs Monday through Sunday.
• Students can never work during scheduled class times. Please get a copy of your students' class schedules at the beginning of each quarter.
• We recommend checking in with your student employees periodically to make sure they are doing well academically and are on track to meet the academic requirements of student employment.
• Because of the timing of grades, some students may be conditionally approved to work a given quarter before their grades for the preceding quarter are received. If it is later determined that a student has not met the requirements for work, the student's job will be terminated. For this reason, it is wise to check with students before they start working to confirm, as best you can, that they have still meet the student employee requirements.
• FWS employees have a limit to how much they can earn (for most FWS students, this is currently $2000/quarter). Keep this in mind when setting work schedules for your FWS student employees. It is a joint responsibility of the student and their supervisor to ensure earnings stay within the award limits. Each year is different, but we can often increase a student's award if need be during Winter or Spring Quarter.

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 Contact the Christine Johnson (Financial Aid Office) at johnsonchristine@fhda.edu if you have any questions.