Information for Employers
Steps to Hire Student Employees
Note: While Federal Work-Study Positions require an official posting (contact Christine Johnson for more information), the Student Employment office does not post District-Funded student positions. You may request, however, that we put a notice on our student employment webpage that you are hiring.
Review Eligibility Requirements
Before interviewing a student or offering a job, we recommend you go over the eligibility requirements with the student to ensure they meet them. (Most employers find it useful to email Christine Johnson for a prescreening of promising candidates before setting up their interview.)
- While we are working virtually, it is your responsibility to confirm that anyone you hire will be physically in California while doing any work.
- If you are hiring for a position that will be converted to an on-campus position when we return to campus, confirm that your prospective employee will be local and able to make that transition.
Official Request to Hire
When you know you want to hire a student and have confirmed that they will be physically located in California while doing any work, email Christine with the student's name and CWID and officially request that they be hired.
- If they are being hired for a Federal-Work-Study position or a District-Funded Position and what quarter you expect them to begin;
- If they are an international (F-1) student;
- What quarter they will begin (and, if you know, whether they will be leaving your employment before the end of the academic year);
- Whether they will be working 100% remotely, working on campus, or working a hybrid
model of some time remote, some time on campus/in person.
- If a student is hired for 100% remote work, it is the supervisor's responsibility to notify Christine Johnson well in advance of a switch to any work on campus: Federal regulations require additional paperwork before a student can be authorized to work on campus.
- If the student appears eligible for employment, you will be emailed a Job Assignment Form (Adobe Sign) to complete.
- Once you complete the Job Assignment Form, first-time Foothill student employees will be emailed the necessary onboarding forms to complete. Current and recently-former Foothill student employees will usually have little more to do other than possibly signing another Conditions of Employment form.
- Once the student completes all requirements, you will receive an "authorization to begin work" email and can arrange the details with your student employee. Do not allow any student to begin working before you receive that email.
Dates of Employment
The Academic Year runs from July 1-June 30.
Unless otherwise noted by the Student Employment office or specified by the hiring supervisor, all student jobs are set to end June 30th, except for Federal Work-Study jobs, which end the last day of Spring classes. Notify Christine if any student leaves their position, for any reason, before the official end date.
Before a student may continue working into the next academic year, a new request and employment assignment form must be completed.
- For purposes of calculating the 19-hour-per-week maximum, a work week runs Monday through Sunday.
- Students can never work during scheduled class times. Please get a copy of your students' class schedules at the beginning of each quarter.
- We recommend checking in with your student employees periodically to make sure they are doing well academically and are on track to meet the academic requirements of student employment.
- Because of the timing of grades, some students may be conditionally approved to work a given quarter before their grades for the preceding quarter are received. If it is later determined that a student has not met the requirements for work, the student's job will be terminated. For this reason, it is wise to check with students before they start working to confirm, as best you can, that they have still meet the student employee requirements.
- FWS employees have a limit to how much they can earn (for most FWS students, this is currently $2000/quarter). Keep this in mind when setting work schedules for your FWS student employees. It is a joint responsibility of the student and their supervisor to ensure earnings stay within the award limits. Each year is different, but we can often increase a student's award if need be during Winter or Spring Quarter.
Contact the Christine Johnson in the Financial Aid Office at firstname.lastname@example.org.